01 · Control
Who counts as a beneficial owner
A beneficial owner is the natural person who ultimately controls an entity. Ownership or voting rights above 25% are important indicators, but control can also arise through agreements or other decisive influence.
For a foreign corporate shareholder, trace every layer to the relevant natural persons. Statutory fallback rules may apply only after documented analysis.
02 · CRBR
Filing deadline and mechanics
Initial notification
Generally within 14 business days of KRS registration; Saturdays and statutory public holidays are excluded.
Updates
Generally within 14 business days of a reportable change.
Electronic filing
Free and signed electronically by an authorised representative under a declaration of accuracy.
Who signs
A board member or registered commercial proxy may sign; an ordinary power of attorney does not replace the statutory signatory.
03 · Enforcement
What happens if the filing is wrong or late
Failure to file, late filing or inaccurate data can expose the company to a fine of up to PLN 1,000,000.
Treat CRBR as an ongoing obligation and review it whenever ownership or control changes.
04 · Data access
Access rules are evolving
European AML reforms are changing how beneficial-owner registers balance transparency and personal-data protection. Filing remains mandatory, but access conditions may change.
Check the current CRBR service before relying on public search for due diligence.
05 · KYC connection
How this connects to banks and service providers
Banks, notaries, accountants and other obliged institutions perform their own AML verification. A CRBR filing does not replace that review.
Differences between KRS, CRBR, ownership evidence and the bank narrative commonly cause delays. Keep one current ownership chart and consistent evidence.
Practical next step
Get a route matched to your company.
Tell us about the owners, activity and expected local operations. We will map the suitable formation and service scope.
Request an entry plan ↗Official sources
CRBR service↗CRBR filing guidance↗Polish AML Act↗General AML information as of 11 August 2026. Beneficial ownership is fact-sensitive; verify current law and filing procedures.